Credibility of the Race

(Updated from the original article published in Volume 1, Issue 9, January 23, 2002)
As a derby leader, I am very much concerned with race credibility. Every participant in a derby wants to know that the race is completely fair, so the derby leader must take every precaution to ensure that there is no bias in the race. To the race participants, the race procedures must be above reproach.
Race bias can come in three ways:
– Intentional: A car or group of cars is unfairly treated by a race official (hopefully this never happens)
– Unintentional: A car or group of cars is unfairly treated due to poor race procedures
– Perceived: Even if all cars are in fact treated the same, a race participant or audience member can still believe that an entry is being treated unfairly.
To run a race with integrity, the derby leader must make every effort to eliminate all of these forms of bias.
The purpose of this article is to provide you with guidelines and practical steps you can follow to keep your race above reproach. Remember that the goal is not just to eliminate race bias, but to also eliminate any perception of bias by the audience and participants.
The first and very important area to consider are the race rules. Most organizations provide very simplistic rules that are incomplete, and that can be interpreted in many ways. Therefore the rules must be:
– Complete: Thus, the rules should specify all car dimensions (maximum height, maximum overall width, minimum distance between the left and right wheels, maximum length, bottom clearance, wheel base); and allowed/disallowed wheel treatments, axle treatments, accessories, and weighting methods.
– Specific: If the intent of your rules is to ban specific design techniques, then the rules must specifically do so. If the rules do not specifically ban a particular technique, then entries using that technique should be allowed to participate. For example, consider the following rules:
1. A light sanding to remove flaws is allowed as long as the wheel retains the original width, diameter, and shape. The diameter of the wheel must be at least 1.170 inches.
2. The wheels may be lightly sanded.
Rule 1 is very specific as to what can be done with the wheels. A car with narrow wheels, H-Tread wheels, etc. would clearly be disqualified from a race using this rule.
On the other hand, rule 2 is ambiguous and could lead to problems. A car with narrow wheels or H-Tread wheels should be allowed to participate, since the rule does not disallow narrow wheels.
As an example of the need for complete and specific rules, one person wrote to me stating that they wanted to remove material from the wheels. This particular technique was not mentioned in their rules, so they asked a race official (not the head official) if the technique was allowed. The race official gave them permission. But at the weigh-in, the head official disallowed the technique, and the car was banned from the race. This was clearly a case of unintentional bias (hopefully it was not intentional), and could have easily been eliminated with clearly written rules.
The next area to consider is the check-in. The purpose of the check-in is to register, inspect, and impound the cars. This procedure must be done in a fair and consistent manner. Here are some specific ways to eliminate bias in this phase of the race:
– Dual Officials: Since race officials typically are the parents of one of the entrants, always have two officials perform the car inspection, including weighing the cars. These two officials must not be related to each other.
– Official Weighing Method: Regardless of the type of scale you use, make sure that all cars are weighed on the same scale (never use two or more scales as the official scale, as there will always be subtle differences between scales), and that the method of weighing is consistent for all cars. With our postal scale, instances have occurred where the scale display alternated between 5.0 and 5.1 ounces. So, our policy is that the scale must consistently show 5.0 ounces or under for 5 seconds before the car’s weight is consider official.
– Scale Location: Locate the official scale on a solid surface, away from any air ducts. Both airflow and a shaky surface can affect the readings on sensitive scales.
As an example of this problem, during one check-in our scale was located under an air-conditioning duct. Whenever airflow was present, the scale would read a slightly greater weight! Once we realized the problem, we covered the duct. But we had to reweigh all of the cars to make sure that everything was fair.
If your check-in occurs immediately prior to your race, then storage is not an issue. But in some races the race evening is shortened by holding the check-in on a prior night. The cars are then stored until the race.
To ensure that our race is above reproach, two non-related officials store the cars, and then put a “seal” on the storage area. On the night of the race, the same two officials check to make sure the seal is not broken. The seal can be as simple as an adhesive label placed across the opening of the storage cabinet. The two race officials then initial the seal.
This process may seem excessive to you, but if a parent ever asks how we ensure that no tampering occurs while the cars are stored, we are ready with a good answer.
Race formats can also introduce bias. We have covered race formats in much greater detail in other articles, however here are some basics.
– Elimination Method: Elimination methods are not as accurate at determining the fastest cars as other methods. However, they can be improved by, among other things, taking into account the number of lanes. With a two-lane track, a double elimination method can only determine the top two cars, not the top three (the third fastest car could get eliminated early by racing the fastest car and then the second fastest car). So with a two-lane track, third place must be determined by rerunning all eliminated cars. With a three or four-lane track, third place can be determined as long as the top two cars in each heat “win”, and the third and fourth place cars (on a four-lane track) “lose”.
– Points and Times Methods: A more fair way to run a race is for each car to race an equal number of times on each lane. If times are recorded, then the trophy winners can be determined by cumulative elapsed time or average time. Alternately, points can be awarded and then accumulated. However, since (except in a few cases) every car will not race an equal number of times against every other car, a finals round must be run to accurately determine the trophy winners.
– Lane Bias: Generally, one or more lanes on a given track are “fast”, while one or more lanes are “slow”. Thus, with any race method, it is important to randomize/equalize lane use. With Points or Times methods lane assignments are randomized or rotated. But with Elimination methods, care must be taken to randomize lane assignments. One way to do this is to have the entrants draw lots for the lane assignment prior to each heat. Alternately, lane assignments can be computer generated. In no case should the race officials select the lane assignment.
One of the worse things that can happen in a race is for a child to drop their car. But even worse is for one of the race officials to drop (or even mishandle) a car! Thus, use a race procedure whereby the officials rarely if ever touch one of the cars. This means that each car owner picks up their car from the staging area, places the car on the track, and then returns the car to the staging area at the end of the race. In the case of very young or disabled car owners, parents or a sibling can take on the car handling responsibility.
– Manual Judging: Clearly, if an electronic finish line is not available, then two non-related judges must judge the races. The judges must agree on each finish, or the race must be re-run. If one of the officials misses the finish or cannot distinguish the winner, then rerun the heat. Don’t allow one judge to defer to the other.
– Electronic Judging: For finish lines that display the results to the audience (either on the finish line or via software on a projection screen), no special precaution is required. However, some finish lines display the results on a remote module. In any case where the results are not instantly displayed to the audience, two non-related judges must monitor the results.
I realize that to implement all of the above mentioned precautions will take extra work on the part of the race official. However, you must ask yourself one question. If a parent came to me and said, “My child’s car is being treated unfairly,” what would you say? If you have implemented all of the precautions above, you can ask the person to clarify, and then explain how the precautions you have taken ensure that each entry is treated fairly. But if you have not taken the necessary steps to eliminate race bias, you will find yourself in a tough situation.
From Pinewood Derby Times Volume 7, Issue 4
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